Last reviewed October 2026. Customs and standards rules change, so always confirm the current requirements for your goods before you ship.
Accurate paperwork is the single biggest factor in how smoothly cargo clears. This guide lists the documents importers and exporters are commonly asked for in Kenya, and how to prepare them.
Documents commonly needed to import
- Commercial invoice from the supplier.
- Packing list showing packages, weights and dimensions.
- Bill of lading (sea freight) or air waybill (air freight).
- Import Declaration Form (IDF) for the consignment.
- Importer’s KRA PIN and the declaration lodged on Kenya’s electronic customs system.
- Insurance certificate, where applicable.
- Purchase order, letter of credit or bank-endorsed documents, where applicable.
- Import licence, permit or standards certificate for regulated goods.
- Product catalogues or technical literature for certain goods.
Standards and conformity
Many goods are subject to Kenya’s standards requirements, such as a certificate of conformity. The arrangements for verification were updated in early 2026, and the documents needed can differ by product and origin. Always confirm what applies to your goods before shipping.
Documents commonly needed to export
- Sales contract and commercial invoice.
- Packing list.
- Shipping instructions.
- Export licence or permission, where required.
- Certificate of origin, where required for the destination market.
- Phytosanitary or other agency certificates for agricultural and food products.
How to get your documents right
- Make sure the product description, quantity and value are identical across the invoice, packing list and transport document.
- Ask your supplier for clear scans or originals early, not after the cargo has shipped.
- Check names and addresses: the importer on the documents should match your registration details.
- Keep copies of everything you submit.
- Ask your clearing agent to review the documents before the cargo is dispatched.
For help with the whole process, see our customs brokerage service or our import checklist.
Frequently asked questions
What documents are required for customs clearance in Kenya?
Commonly a commercial invoice, packing list, transport document (bill of lading or air waybill) and an Import Declaration Form, plus permits or certificates for regulated goods. The exact list depends on the commodity and procedure.
Can I clear goods without a commercial invoice?
The commercial invoice is a core document for declaring the value and description of goods. Speak to your clearing agent immediately if yours is missing or needs correcting.
What happens if my documents don’t match?
Mismatches between the invoice, packing list and transport document can lead to queries, corrections and delays. Checking them before shipment is the best way to avoid this.
Do I need a certificate of origin?
Only in certain cases, for example when claiming preferential treatment or when the destination requires it. Ask your agent whether it applies to your shipment.
